Good Uniform Policies

Many UK businesses require their staff to wear uniforms. Uniforms can give a sense of professionalism, reinforce brand identity, and encourage employee engagement. But it's important that businesses understand the purpose of their uniform policy. Requiring employees to wear a uniform just for the sake of it won't be particularly effective. The decision to require uniforms should be based on a thoughtful uniform policy.

Define the purpose of your uniform policy

Engaged employees uniform

The reasons for requiring uniforms and the benefits they offer will depend on the business introducing them. For example, some businesses need uniforms, so employees are easily identifiable for security or customer engagement purposes. For other businesses, a dress code is more appropriate than a formal uniform. Before formalising a uniform policy, define what you want to achieve with it. The objective of your uniform policy will be an important factor when you're choosing a specific uniform.

Decide who it will apply to

Happy Employee PPE

There are few businesses where every single employee is required to wear the same uniform. Usually, only certain staff are required to wear uniforms. For example, in retail businesses, employees with customer-facing roles will often wear uniforms, while back-office staff and middle management will stick to a suitable dress code instead. Let your objectives guide your decision making here. If you want your uniforms to promote your brand and aid customer engagement, your policy needs to apply to employees that regularly interact with customers. If a uniform policy is implemented for safety reasons, clearly explain the benefits and the expectations and consider again if it needs to apply to everyone or just specific roles.

Choose a suitable uniform

A common mistake that businesses make when choosing the uniform itself is focusing solely on how it looks. If you're expecting your staff to wear their uniforms throughout the workday, they need to be comfortable and practical. There are numerous fabrics for you to choose from, so ask HeathBrook about the differences between them, and consider which option is most suitable for your business. HeathBrook can also do a complete audit of uniform needs by department as part of our service - this not only engages employees but makes sure they have the right combination of features and benefits incorporated into the material for every job role.

It's also important to ensure that your uniform policy doesn't discriminate against any of your employees. You are legally required to make reasonable adjustments for disabilities, religious beliefs, and medical conditions. Consider this when you're selecting your uniform's design.

A clear and well-defined uniform policy is an excellent way to create a more professional environment and nurture a sense of unity amongst your staff. It also makes frontline staff more approachable and easily identifiable to customers. It can also elevate staff in the eye of the customer and give them the authority they need to take control of a situation, these benefits hen explained to staff can instil confidence and pride.

Have clear rules written down

Woman in mechanics uniform

Having a clear uniform policy helps employees understand the expectations upon them. It needs to clearly state who the policy applies to and take into account any provisions for diversity including disabilities and religious requirements.

It also should make clear the consequences of non-compliance, clearly laying out the process the company will go through. It will be important employees are aware of this from the outset, but any good policy will include compelling and clear reasons why the organisation has implemented the policy in the first place, so employee buy-in will hopefully be a given.